A proper event check-in system has become one of the most important elements when it comes to event planning. Maximising user satisfaction with a guaranteed high-security system are two highly important factors each event planner should take into consideration when deciding on which onsite event registration system to use.

Managing guest lists and controlling the crowds at registration desks can be a nightmare for most event organisers. Time and money goes to waste printing name badges for no-shows, or the opposite, people pitching who neglected to RSVP.

“Technology is there to make our lives easier and more enjoyable, and to make the eventing industry so much more exciting,” says Jerome Wiehe, director of event technology at One2One Group.

Online invitations and RSVPs can now be custom designed to include specific details such as dietary requirements and travel needs from each guest. Tracking RSVPs in real-time and sending automated confirmation emails are just some of the few must-have features.

Jerome says, “Eventing in 2018 is technologically driven and to remain competitive you need to be aware of and understand the technology that is out there and ready to be used.”

Facial recognition is just emerging in the South African market and is a powerful tool used to improve events in many ways. You are maximising security while personalising the experience for your guests. Not to mention speeding up the process and avoiding the “unorganised” comments.

Facial recognition is already available on social media platforms to tag photos, unlocking smart phones, and even used at border security. Due to this technological advancement, facial recognition at events is becoming a necessity, rather than just a cool gadget to have. As many have said, 2018 is the year of innovation and it is time to embrace the technology that is available.


How Does it Work?


When registration opens for your event, all your guests need to do is upload an image of themselves by following the link that they were sent by the event’s manager or they can email a photograph of themselves to the email address provided. The photo doesn’t have to be fancy, it can be as simple as a selfie. This photograph is then sent via the facial recognition software where it resides in a secure cloud-based database. The software can then extract information which will be used to predict the facial expression, personal identity, and so forth.

Your guest’s face now becomes their access card when they arrive at the event. Once they have posed for a quick photograph, the system will recognise their features from the image they uploaded prior to the event. All their relevant information is then sent to the name badge printing machine seconds later.

In Conclusion

Event planners are looking for the latest technology to enhance the experience of their attendees, as well as to stay ahead of their competition. Facial recognition is the ultimate solution in creating an easier, faster and safer registration system at your next event, and One2One Group can make this a reality.